The count in the cell shows density; what the intersection says is carried by the reading below.
This is the most densely populated institutional cell in the matrix, and reading its records in sequence reveals a direction of travel. In the first round one university reports that policy remains under discussion and that each teacher determines the extent to which AI may be applied; a second has recently installed a steering committee and reports no practices at all; a rector issues an institution-wide policy. By the second round the first university has published an internal framework covering educational, administrative and support services, a third has established a working group whose policy is expected in the following year, and a fourth has established a committee accompanied by pilots and public seminars.
The movement runs from delegation towards instruments, and it is uneven. Institutions reporting no change in policy across two rounds are recorded in the same cell as an institution that issued a second version of its AI guidelines in April 2025 and a third version of its recommendations for action in July 2025.
Who, and where
The actors carrying out the practice and where they are. Where a source does not name the institution, no attribution is made.
Institutions and actors
FernUniversität in Hagen
University of Jyväskylä
Universitat Oberta de Catalunya
Open University of Cyprus
Open Universiteit
UniDistance Suisse
Countries
Germany
Finland
Spain
Cyprus
Netherlands
Switzerland
Context
Higher education
How it was done
Each record stands with its imprint, its short reading and the sentence found in the source. Quotations are not shortened, so that a reader can check the inference.
The university maintains a set of instruments that are revised regularly: an AI guide, recommendations for action, a service agreement on the use of AI systems, and a register of processing activities. The combination places advisory guidance and data protection documentation in the same institutional package.
Institution
FernUniversität in Hagen
Country
Germany
Delivery model
Fully online
Context
Higher education
Contributed by
not stated in the source
Year
2024
Maturity
Established
Scalability
Established
Transferability
Embedded
Source report
D3.1
Evidence
The instruments are listed as existing documents with regular updates, and the second report records their revision, which supports the maturity coding across two rounds.
A policy issued by the rector in April 2024 is accompanied by instructions for using AI-based applications in studies. Issuing the instrument at rectoral level gives it institution-wide reach rather than leaving adoption to individual faculties.
Institution
University of Jyväskylä
Country
Finland
Delivery model
not stated in the source
Context
Higher education
Contributed by
not stated in the source
Year
2024
Maturity
Established
Scalability
Embedded
Transferability
Embedded
Source report
D3.1
Evidence
The source gives the issuing authority and the date, which is what allows the practice to be read as institution-wide rather than departmental.
Rector (15.4.2024): Policy on the use of artificial intelligence at the University of Jyväskylä
A framework introduced in 2025 provides internal guidelines for integrating AI across educational, administrative and support services, with the stated aim of turning the university into an AI-enabled institution. It answers the gap left a year earlier, when policy was still under discussion and the decision was delegated to individual teachers.
Institution
Universitat Oberta de Catalunya
Country
Spain
Delivery model
Fully online
Context
Higher education
Contributed by
not stated in the source
Year
2025
Maturity
Established
Scalability
Established
Transferability
Established
Source report
D3.2
Evidence
Reported as a change in institutional policy with a public announcement address, against a first-round entry recording that policies were still being discussed.
UOC introduced SofIA, its internal advisory framework and guidelines for integrating AI across educational, administrative, and support services
An AI committee was established alongside pilot tests of tools in learning design and IT support and seminars for staff, students and the general public. Extending the seminars beyond the university is unusual in the partnership and treats AI literacy as a public rather than an internal concern.
Institution
Open University of Cyprus
Country
Cyprus
Delivery model
Fully online
Context
Higher education
Contributed by
not stated in the source
Year
2025
Maturity
Piloted
Scalability
Established
Transferability
Established
Source report
D3.2
Evidence
Reported by the institution as a change in practice, with the committee, the pilots and the audiences of the seminars named together.
Establishment of AI committee, pilot tests of AI tools in learning design and IT support, seminars/workshops for staff, students and the general public
While institution-wide policy was still under discussion, the university adopted an interim rule under which each teacher decides the level at which AI may be applied in learning activities and may rule it out entirely. The arrangement keeps courses operating during a policy vacuum at the cost of leaving students facing different rules in different courses.
Institution
Universitat Oberta de Catalunya
Country
Spain
Delivery model
Fully online
Context
Higher education
Contributed by
not stated in the source
Year
2024
Maturity
Piloted
Scalability
Piloted
Transferability
Established
Source report
D3.1
Evidence
The institution states that policies are still under discussion and describes the delegation as the arrangement in the meantime, which fixes it as interim rather than settled.
there is a policy that teachers can decide the level of application of AI in learning activities.
A steering committee covering the whole institution was installed in October 2024, at a point when the university reported no institutional practices in place. The sequence constitutes a finding in itself, in that the governance structure was established before any application had been deployed.
Institution
Open Universiteit
Country
Netherlands
Delivery model
Fully online
Context
Higher education
Contributed by
not stated in the source
Year
2024
Maturity
Emerging
Scalability
Established
Transferability
Embedded
Source report
D3.1
Evidence
The institution reports the committee as just installed and states that it has no practices, so the record is coded at the lowest operative maturity.
An institution-wide steering committee has just been installed (oct 2024)
A working group was set up to develop an institution-wide AI policy and guidelines, with availability announced for 2026. Recording the group rather than the policy is itself the finding: in the second round the institution had teacher guidelines but no institutional instrument.
Institution
UniDistance Suisse
Country
Switzerland
Delivery model
Fully online
Context
Higher education
Contributed by
not stated in the source
Year
2025
Maturity
Emerging
Scalability
Established
Transferability
Established
Source report
D3.2
Evidence
The institution reports the group and the expected year, not an adopted policy, so the record is coded at the lowest operative maturity.
A working group has been set up to develop an institution-wide AI policy and guidelines. They will be available in 2026.